Agency Assistant

Job Reference: 32099-Agency assistant
Company: RecruitArab - recruiter
Industry: Information Technology
Job Title: Agency Assistant - Information Technology

Location: Dubai, UAE

Position Type: Full-Time

Closing Date: 2024-10-01

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Job Description:

We are seeking a highly organized and proactive Agency Assistant to join our dynamic team in Dubai. The ideal candidate will have a strong interest in Information Technology and will play a crucial role in supporting our agency's operations. This position requires a detail-oriented individual who can manage multiple tasks efficiently while providing exceptional support to our team.

Key Responsibilities:

- Administrative Support: Provide comprehensive administrative assistance to the agency, including managing schedules, organizing meetings, and coordinating travel arrangements for team members.

- Communication Management: Serve as a point of contact for internal and external communications, ensuring timely responses to inquiries and effective dissemination of information.

- Project Coordination: Assist in the planning and execution of IT projects by tracking timelines, deliverables, and resources. Collaborate with team members to ensure project milestones are met.

- Documentation and Reporting: Prepare and maintain project documentation, including reports, presentations, and meeting minutes. Ensure all records are organized and easily accessible.

- Client Interaction: Support client relationship management by assisting in the preparation of proposals, presentations, and follow-up communications.

- Data Management: Assist in the maintenance of databases and CRM systems, ensuring data accuracy and integrity.

- Research and Analysis: Conduct research on emerging technologies, industry trends, and competitor analysis to support strategic decision-making within the agency.

- IT Support: Provide basic technical support to staff as needed, including troubleshooting software and hardware issues, and coordinating with external IT vendors when necessary.

Qualifications:

- Bachelor’s degree in Information Technology, Business Administration, or a related field.

- Minimum of 2 years and a maximum of 6 years of experience in an administrative or support role, preferably within the IT sector.

- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools (e.g., Asana, Trello).

- Excellent verbal and written communication skills in English; proficiency in Arabic is a plus.

- Demonstrated ability to manage multiple tasks and projects simultaneously while maintaining a high level of accuracy and attention to detail.

- Strong problem-solving skills and a proactive approach to challenges.

- Ability to work both independently and collaboratively within a team.

- Familiarity with IT concepts, software development processes, and technology trends is highly desirable.

What We Offer:

- A vibrant and collaborative work environment in the heart of Dubai.

- Opportunities for professional development and growth within the agency.

- Competitive salary and benefits package.

- Engaging team-building activities and a supportive company culture.

If you are a motivated individual with a passion for technology and a commitment to excellence, we would love to hear from you!

To Apply:

Please send your resume and a cover letter outlining your relevant experience to apply@emiratesrecruiter.com.

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We look forward to reviewing your application!


Please inculde this job reference [32099-Agency assistant] in the email when you send your application.

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