Agency Assistant

Job Reference: 32365-Agency assistant
Company: RecruitArab - recruiter
Industry: Transportation and Logistics
Job Title: Agency Assistant

Location: Dubai, UAE
Industry: Transportation and Logistics
Employment Type: Full-time
Closing Date: 2024-09-10

### Job Summary:
We are seeking a proactive and detail-oriented Agency Assistant to join our dynamic team in the transportation and logistics sector. The ideal candidate will provide essential administrative support to ensure the efficient operation of our agency. This role requires excellent organizational skills, a strong understanding of logistics operations, and the ability to communicate effectively with various stakeholders.

### Key Responsibilities:
- Assist in the daily operations of the agency, including scheduling and coordinating meetings, managing communications, and maintaining documentation.
- Support the logistics team in tracking shipments and managing inventory levels, ensuring timely updates to clients and stakeholders.
- Prepare and process shipping documentation, including bills of lading, customs declarations, and invoices.
- Assist in managing customer inquiries and resolving issues related to transportation and logistics services.
- Maintain accurate records of transactions and communications with clients, vendors, and partners.
- Collaborate with team members to streamline processes and improve overall operational efficiency.
- Conduct market research and assist in the preparation of reports and presentations for management.
- Support the agency in compliance with local regulations and industry standards related to transportation and logistics.
- Assist in the onboarding of new clients and vendors, ensuring all necessary documentation is completed and filed appropriately.
- Perform other administrative tasks as required to support the agency's objectives.

### Qualifications:
- Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field is preferred.
- Minimum of 1-5 years of experience in a similar administrative or logistics role within the transportation and logistics industry.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and experience with logistics management software is a plus.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Knowledge of local transportation regulations and customs procedures is desirable.

### What We Offer:
- Competitive salary and benefits package.
- Opportunity to work in a fast-growing industry with a diverse team.
- Professional development opportunities and support for further training.

### Application Process:
If you meet the qualifications and are interested in this exciting opportunity, please send your resume and cover letter to apply@emiratesrecruiter.com by 2024-09-10. We look forward to hearing from you!

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Note: Only shortlisted candidates will be contacted for an interview. Thank you for your understanding.


Please inculde this job reference [32365-Agency assistant] in the email when you send your application.

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