Assistant Facilities Manager

Job Reference: 32654-Assistant facilities manager
Company: RecruitArab - recruiter
Industry: Information Technology
Job Title: Assistant Facilities Manager
Location: Dubai, United Arab Emirates
Job Type: Full-Time
Closing Date: 2024-09-08
Application Email: apply@emiratesrecruiter.com

Job Description:

We are seeking a highly organized and motivated Assistant Facilities Manager to join our team in Dubai. The ideal candidate will have a strong background in facilities management within the Information Technology sector, and will play a key role in supporting the overall operational efficiency and functionality of our facilities.

Key Responsibilities:

1. Facility Operations Management:
- Assist in the daily operations of the facilities to ensure a safe, efficient, and productive work environment.
- Support the Facilities Manager in planning and implementing maintenance schedules and procedures.
- Monitor facility condition and performance, identifying areas for improvement and implementing solutions.

2. Vendor Management:
- Liaise with external vendors and service providers for maintenance, repairs, and facility service contracts.
- Assist in the procurement process for facility-related supplies and services, ensuring cost-effectiveness and quality.

3. Health and Safety Compliance:
- Ensure compliance with health and safety regulations, conducting regular inspections and audits of the facilities.
- Implement safety protocols and training for staff to promote a safe workplace.

4. Space Management:
- Assist in space planning and utilization to optimize the use of office and technology spaces.
- Coordinate office moves and reconfigurations as required.

5. Budgeting and Reporting:
- Support the Facilities Manager in developing and managing the facilities budget.
- Prepare and submit regular reports on facility operations, maintenance activities, and expenses.

6. Project Coordination:
- Assist in the management of facility improvement projects, ensuring they are completed on time and within budget.
- Collaborate with IT teams to ensure that technology infrastructure meets operational needs.

7. Customer Service:
- Serve as a point of contact for facility-related inquiries from staff, addressing concerns and resolving issues promptly.
- Foster positive relationships with colleagues and stakeholders to promote a collaborative work environment.

Qualifications:

- Bachelor’s degree in Facility Management, Business Administration, Engineering, or a related field.
- A minimum of 3 to 5 years of experience in facilities management, preferably within the Information Technology sector.
- Strong understanding of facility maintenance, operations, and health and safety regulations.
- Proficient in using facility management software and Microsoft Office Suite.
- Excellent organizational, problem-solving, and multitasking skills.
- Strong communication and interpersonal skills, with the ability to work well in a team environment.
- Knowledge of project management principles is a plus.
- Certification in Facility Management (e.g., IFMA, BIFM) is an advantage but not mandatory.

What We Offer:

- Competitive salary and benefits package.
- Opportunities for professional development and career growth.
- A dynamic and innovative work environment in the heart of Dubai.

If you are an enthusiastic professional looking to make a significant impact in the management of facilities within the IT sector, we invite you to apply for the Assistant Facilities Manager position. Please send your resume and cover letter to apply@emiratesrecruiter.com by 2024-09-08.


Please inculde this job reference [32654-Assistant facilities manager] in the email when you send your application.

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