Assistant to COO

Job Reference: 32550-Assistant to COO
Company: RecruitArab - recruiter
Industry: Aerospace and Defense
Job Title: Assistant to COO

Location: Dubai, United Arab Emirates

Job Type: Full-Time

Department: Executive Office

Closing Date: 2024-09-30

Application Email: apply@emiratesrecruiter.com

Job Summary:
We are seeking a highly organized and proactive Assistant to the Chief Operating Officer (COO) to support the executive leadership in our Aerospace and Defense organization based in Dubai. The ideal candidate will have a background in administrative support, excellent communication skills, and a strong understanding of the aerospace and defense sectors. This position offers a unique opportunity to work closely with the COO and gain insight into the strategic operations of a dynamic and innovative industry.

Key Responsibilities:

1. Administrative Support:
- Manage the COO's calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and organize meeting agendas, materials, and minutes for various executive meetings.
- Draft correspondence, reports, and presentations as required by the COO.

2. Project Coordination:
- Assist in the management of special projects and initiatives as directed by the COO.
- Monitor project timelines, deliverables, and deadlines, ensuring all stakeholders are informed and engaged.
- Collaborate with cross-functional teams to gather data and provide updates on project progress.

3. Communication Liaison:
- Serve as the primary point of contact for internal and external stakeholders, including executives, clients, and partners.
- Facilitate effective communication between the COO and other departments, ensuring a smooth flow of information.
- Help resolve any issues or concerns that may arise, acting as an intermediary when necessary.

4. Data Management and Analysis:
- Maintain and organize confidential files, reports, and documentation related to the COO's activities and projects.
- Conduct research and gather data to support decision-making processes and strategic initiatives.
- Prepare regular status reports and presentations for the COO to present to the executive team.

5. Operational Support:
- Assist in the development and implementation of operational policies and procedures.
- Monitor performance metrics and provide insights to improve departmental efficiency and effectiveness.
- Stay informed about industry trends, regulatory changes, and best practices within the aerospace and defense sectors.

Qualifications:

- Bachelor’s degree in Business Administration, Management, or a related field.
- 3 to 5 years of experience in an administrative or executive support role, preferably within the aerospace and defense industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.
- High level of discretion and confidentiality in handling sensitive information.
- Strong analytical skills with a keen attention to detail.
- Ability to work independently and as part of a team.

Benefits:
We offer a competitive salary and benefits package, including health insurance, paid time off, and opportunities for professional development within the aerospace and defense sector.

How to Apply:
Interested candidates are encouraged to send their resume and a cover letter outlining their qualifications and experience to apply@emiratesrecruiter.com by the closing date of 2024-09-30. Please include "Assistant to COO Application" in the subject line of your email.

We look forward to receiving your application!


Please inculde this job reference [32550-Assistant to COO] in the email when you send your application.

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