Program Assistant

Job Reference: 30714-Program Assistant
Company: RecruitArab - recruiter
Industry: Transportation and Logistics
Job Title: Program Assistant - Transportation and Logistics

Location: Dubai, UAE

Job Type: Full-Time

Closing Date: 2024-09-30

Email for Applications: apply@emiratesrecruiter.com

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Job Summary:

We are seeking a dedicated and detail-oriented Program Assistant to join our dynamic team in the Transportation and Logistics sector based in Dubai. The successful candidate will support program management by coordinating various initiatives, ensuring smooth operations, and facilitating communication between stakeholders. This role is pivotal in ensuring the success of our logistics programs, requiring strong organizational skills, a proactive approach, and a passion for the transportation industry.

Key Responsibilities:

- Program Coordination: Assist in the planning, execution, and evaluation of transportation and logistics programs. Maintain schedules, track milestones, and ensure that project timelines are met.

- Documentation Management: Prepare and maintain accurate program documentation, including reports, meeting minutes, presentations, and correspondence.

- Data Entry and Analysis: Collect, analyze, and report on program data to support decision-making processes. Maintain databases and ensure data integrity.

- Stakeholder Communication: Serve as a point of contact for internal teams and external partners. Facilitate communication by scheduling meetings, preparing agendas, and following up on action items.

- Logistics Support: Assist in the coordination of logistics operations, including transportation scheduling, inventory management, and supply chain activities.

- Financial Tracking: Support budget management by tracking expenses, processing invoices, and assisting with financial reporting.

- Compliance and Quality Assurance: Ensure all programs comply with regulatory requirements and quality standards. Assist in conducting audits and preparing compliance reports.

- Problem Solving: Identify and resolve operational issues as they arise, providing support to team members and stakeholders.

- Administrative Support: Provide general administrative support to the program team, including managing calendars, organizing events, and performing other duties as assigned.

Qualifications:

- Bachelor’s degree in Logistics, Business Administration, Supply Chain Management, or a related field.

- A minimum of 3 to 5 years of experience in program assistance, project coordination, or a related role within the transportation and logistics industry.

- Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.

- Excellent communication skills, both written and verbal, in English; proficiency in Arabic is a plus.

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with project management software.

- Analytical mindset with strong problem-solving abilities.

- Ability to work independently and as part of a team in a fast-paced environment.

- Knowledge of transportation regulations and logistics best practices is an advantage.

What We Offer:

- Competitive salary and benefits package.

- Opportunities for professional development and career growth.

- A collaborative and supportive work environment.

- Exposure to a diverse range of projects within the transportation and logistics sector.

If you are passionate about transportation and logistics and are looking for an opportunity to make a significant impact, we encourage you to apply. Please submit your resume and cover letter to apply@emiratesrecruiter.com by the closing date 2024-09-30.

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Note: Only shortlisted candidates will be contacted for an interview. We are an equal opportunity employer and welcome applications from all qualified individuals.


Please inculde this job reference [30714-Program Assistant] in the email when you send your application.

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