Department Assistant

Job Reference: 30955-Department assistant
Company: RecruitArab - recruiter
Industry: Education
Job Title: Department Assistant - Education

Location: Abu Dhabi, UAE

Job Type: Full-time

Closing Date: 2024-09-17

Email for Applications: apply@emiratesrecruiter.com

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Job Summary:

We are seeking a highly organized and proactive Department Assistant to support the operations of our Education Department in Abu Dhabi. The ideal candidate will be responsible for providing administrative assistance, coordinating departmental activities, and ensuring smooth communication within the team. This role is essential for the efficient functioning of the department and will involve interaction with students, faculty, and administrative staff.

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Key Responsibilities:

1. Administrative Support:
- Manage day-to-day administrative tasks, including scheduling appointments, managing calendars, and organizing meetings.
- Prepare, format, and proofread documents, reports, and presentations for departmental meetings.
- Maintain accurate records and files, both electronic and physical, ensuring confidentiality and compliance with regulatory standards.

2. Communication:
- Serve as the first point of contact for inquiries related to the Education Department, responding to emails and phone calls in a professional manner.
- Facilitate communication between faculty, staff, and students, ensuring timely dissemination of information.

3. Event Coordination:
- Assist in the planning and execution of departmental events, workshops, and training sessions, including logistics, materials preparation, and participant registration.
- Organize and maintain an events calendar for the department.

4. Inventory Management:
- Monitor and maintain the inventory of departmental supplies and materials, placing orders as necessary and ensuring timely delivery.
- Coordinate the use of departmental resources, including classrooms and equipment.

5. Financial Administration:
- Assist with budgeting and financial tracking for departmental activities and events.
- Process invoices and maintain records of expenditures.

6. Data Management:
- Support data entry and management for student records, departmental reports, and assessments.
- Assist in the collection and analysis of data related to departmental performance and student success.

7. Collaboration:
- Work closely with faculty and administrative staff to support departmental initiatives and projects.
- Participate in team meetings and contribute ideas for process improvements.

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Qualifications:

- Bachelor’s degree in Education, Business Administration, or a related field.
- Minimum of 2 to 5 years of experience in an administrative support role, preferably within an educational environment.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with educational software and tools.
- Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent written and verbal communication skills in English; proficiency in Arabic is a plus.
- Ability to work independently and collaboratively in a team-oriented environment.
- Strong attention to detail and problem-solving skills.

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Why Join Us?

This is an exciting opportunity to contribute to the education sector in Abu Dhabi and support the development of students and faculty alike. We offer a dynamic work environment, professional development opportunities, and the chance to make a meaningful impact in the community.

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Application Process:

Interested candidates are invited to submit their CV and a cover letter outlining their qualifications and experience to apply@emiratesrecruiter.com by 2024-09-17. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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We look forward to receiving your application!


Please inculde this job reference [30955-Department assistant] in the email when you send your application.

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