Executive Assistant

Job Reference: 31145-Executive assistant
Company: RecruitArab - recruiter
Industry: Energy
Job Title: Executive Assistant
Location: Dubai, UAE
Industry: Energy
Closing Date: 2024-09-10
Application Email: apply@emiratesrecruiter.com

Position Overview:
We are seeking a highly organized and proactive Executive Assistant to support our senior management team in the energy sector. This role is crucial for ensuring that our executives can focus on strategic initiatives by managing their schedules, communications, and administrative tasks effectively. The ideal candidate will possess excellent communication skills, a strong attention to detail, and a deep understanding of the energy industry.

Key Responsibilities:

- Administrative Support: Provide high-level administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Communication Management: Serve as the primary point of contact for internal and external communications. Screen and prioritize emails, calls, and correspondence to ensure timely responses.
- Meeting Coordination: Organize and prepare materials for meetings, including agendas, presentations, and reports. Take detailed minutes and follow up on action items as necessary.
- Project Management: Assist in the planning and execution of special projects and initiatives within the company. Track progress and report updates to executives.
- Data Management: Maintain and organize electronic and physical filing systems. Ensure that sensitive information is handled with confidentiality and discretion.
- Research and Reporting: Conduct research and compile data to support decision-making processes. Prepare reports and presentations for executive meetings.
- Office Management: Oversee day-to-day office operations, including liaising with vendors and managing office supplies. Ensure a professional and efficient office environment.
- Event Planning: Coordinate company events, conferences, and team-building activities, ensuring all logistical aspects are handled smoothly.
- Stakeholder Engagement: Build and maintain relationships with key internal and external stakeholders, representing the executive office in a professional manner.

Qualifications:

- Bachelor’s degree in Business Administration, Management, or a related field.
- A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the energy sector.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Exceptional organizational skills with the ability to prioritize tasks and manage time effectively.
- Strong verbal and written communication skills in English; proficiency in Arabic is a plus.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Strong problem-solving skills and an ability to work independently with minimal supervision.
- Experience in project management and event planning is desirable.

What We Offer:

- Competitive salary and benefits package.
- Opportunity to work in a dynamic and fast-paced environment within the energy sector.
- Professional development opportunities and career growth.
- A collaborative and supportive team culture.

How to Apply:
If you meet the qualifications and are excited about the opportunity to contribute to our team, please submit your resume and a cover letter detailing your relevant experience to apply@emiratesrecruiter.com by 2024-09-10.

We look forward to reviewing your application!


Please inculde this job reference [31145-Executive assistant] in the email when you send your application.

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