Executive Assistant

Job Reference: 31430-Executive assistant
Company: RecruitArab - recruiter
Industry: Aerospace and Defense
Job Title: Executive Assistant

Location: Dubai, United Arab Emirates

Industry: Aerospace and Defense

Job Type: Full-time

Closing Date: 2024-09-11

Email for Applications: apply@emiratesrecruiter.com

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Job Description:

We are seeking a highly organized and proactive Executive Assistant to support our senior management team in the dynamic field of Aerospace and Defense. The ideal candidate will have a strong background in administrative support, excellent communication skills, and a keen understanding of the complexities of the aerospace and defense industry. This role will require a high degree of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

- Administrative Support: Provide comprehensive administrative support to the executive team, including managing calendars, scheduling meetings, and coordinating travel arrangements both domestically and internationally.

- Communication Management: Serve as the primary point of contact for internal and external communications on behalf of the executives. Draft and edit correspondence, reports, and presentations, ensuring clarity and professionalism.

- Meeting Coordination: Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure that all necessary materials are prepared in advance.

- Project Management: Assist in the planning and execution of special projects within the organization, including tracking progress, managing deadlines, and coordinating with various stakeholders.

- Data Management: Maintain organized filing systems, both physical and electronic, ensuring that all documents are up-to-date and easily accessible. Assist in data entry and management of databases related to projects and contracts.

- Financial Administration: Support basic financial functions, such as processing invoices, expense reports, and budget tracking, ensuring compliance with company policies and procedures.

- Event Coordination: Plan and coordinate company events, workshops, and team-building activities, ensuring all logistical details are handled efficiently.

- Confidentiality: Handle sensitive information with the utmost confidentiality and integrity, adhering to company policies regarding data protection and privacy.

Qualifications:

- Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- A minimum of 5 years of experience as an Executive Assistant or in a similar administrative role, preferably within the Aerospace and Defense industry.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management tools.
- Excellent organizational skills with the ability to prioritize tasks effectively and meet deadlines.
- Exceptional written and verbal communication skills, with an attention to detail and accuracy.
- Proven ability to work independently and collaboratively in a team environment.
- Strong problem-solving skills and adaptability to changing situations.
- Knowledge of aerospace and defense industry terminology and practices is a plus.
- Fluency in English is required; proficiency in Arabic or another language is an advantage.

What We Offer:

- Competitive salary and benefits package.
- Opportunities for professional development and career advancement.
- A dynamic and innovative work environment in the aerospace and defense sector.
- The chance to contribute to impactful projects that shape the future of aviation and security.

If you are a motivated professional looking to take the next step in your career as an Executive Assistant in the Aerospace and Defense industry, we encourage you to apply.

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To apply, please send your resume and cover letter to: apply@emiratesrecruiter.com by the closing date of 2024-09-11. We look forward to hearing from you!


Please inculde this job reference [31430-Executive assistant] in the email when you send your application.

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