Reception Assistant

Job Reference: 30571-Reception assistant
Company: RecruitArab - recruiter
Industry: Manufacturing
Job Title: Reception Assistant
Location: Dubai, UAE
Industry: Manufacturing
Closing Date: 2024-09-16
Application Email: apply@emiratesrecruiter.com

Job Overview:
We are seeking a motivated and organized Reception Assistant to join our dynamic team in the manufacturing sector. This role is crucial in ensuring that our front office operates smoothly, providing excellent customer service and administrative support. The ideal candidate will be the first point of contact for our clients and visitors, embodying our company’s values and professionalism.

Key Responsibilities:

- Front Desk Management: Greet and welcome visitors, clients, and employees in a courteous and professional manner. Ensure all guests sign in and out appropriately for security and tracking purposes.

- Telephone Operations: Answer and direct incoming calls promptly, ensuring messages are taken accurately and communicated to relevant personnel without delay.

- Administrative Support: Provide administrative assistance to the management team, including scheduling meetings, organizing travel arrangements, and maintaining calendars.

- Documentation and Data Entry: Assist in maintaining accurate records and filing systems, including the management of incoming and outgoing correspondence, and data entry for various reports and documents.

- Customer Service: Address inquiries and requests from clients and staff, ensuring a high level of customer satisfaction. Assist in resolving issues or directing them to the appropriate department.

- Office Supplies Management: Monitor and maintain office supplies inventory, placing orders as necessary to ensure the office is well-stocked.

- Meeting Coordination: Prepare meeting rooms, ensuring they are set up properly and equipped with necessary materials and technology. Assist in the preparation of meeting agendas and minutes.

- Visitor Coordination: Manage visitor access, ensuring compliance with security protocols and providing necessary information regarding company policies.

- Collaboration: Work closely with various departments to support their administrative needs and contribute to a positive workplace culture.

Qualifications:

- Education: High school diploma or equivalent; additional certifications in office administration or customer service are a plus.

- Experience: 2 to 5 years of experience in a receptionist or administrative role, preferably in a manufacturing environment.

- Skills:
- Excellent verbal and written communication skills in English; proficiency in Arabic is an advantage.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment (printers, scanners, etc.).
- Strong interpersonal skills with a professional demeanor and a customer-oriented approach.
- Problem-solving skills and the ability to work independently as well as part of a team.

Working Conditions:

- This position is primarily office-based in a manufacturing setting, requiring routine interaction with various stakeholders, including employees, clients, and vendors.
- Occasional overtime may be required to meet deadlines or assist with special projects.

Why Join Us?
We offer a competitive salary and benefits package, a collaborative work environment, and opportunities for career growth within the company. If you are a proactive individual with a passion for delivering exceptional service and support, we would love to hear from you!

Application Process:
Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to apply@emiratesrecruiter.com by the closing date 2024-09-16. Please include "Reception Assistant Application" in the subject line of your email.

We look forward to your application!


Please inculde this job reference [30571-Reception assistant] in the email when you send your application.

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