Personal Assistant

Job Reference: 31257-Personal Assistant
Company: RecruitArab - recruiter
Industry: Transportation and Logistics
Job Title: Personal Assistant

Location: Dubai, UAE

Job Type: Full-Time

Closing Date: 2024-09-05

Email for Applications: apply@emiratesrecruiter.com

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Job Description:

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to our executive team within the Transportation and Logistics sector. The ideal candidate will possess excellent communication skills, exceptional attention to detail, and the ability to manage multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

- Administrative Support: Manage the executive's schedule, including appointments, meetings, and travel arrangements. Ensure that all necessary materials and information are prepared in advance.

- Communication Management: Act as the primary point of contact for internal and external stakeholders. Screen calls, respond to inquiries, and handle correspondence with professionalism and discretion.

- Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items. Ensure that all meetings run smoothly and efficiently.

- Document Management: Prepare, edit, and organize various documents, reports, and presentations related to transportation and logistics operations. Ensure timely and accurate distribution of materials.

- Project Support: Assist with special projects and initiatives as directed by the executive team. Conduct research, compile data, and provide insights to support decision-making.

- Travel Arrangements: Plan and coordinate travel itineraries, including flights, accommodations, and ground transportation. Ensure all travel logistics are managed effectively and efficiently.

- Expense Management: Track and manage expenses related to travel and other business operations. Prepare expense reports and ensure compliance with company policies.

- Confidentiality: Maintain a high level of confidentiality regarding sensitive information and business matters. Exercise discretion in all communications and interactions.

- Office Management: Support the overall efficiency of the office by assisting with various administrative tasks, including filing, data entry, and maintaining office supplies.

Qualifications:

- Bachelor’s degree in Business Administration or a related field.
- A minimum of 3 to 5 years of experience as a Personal Assistant or in a similar administrative role, preferably within the Transportation and Logistics industry.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent verbal and written communication skills in English; knowledge of Arabic is a plus.
- Ability to work independently and as part of a team, demonstrating initiative and problem-solving skills.
- Familiarity with the logistics and transportation sector is highly desirable.
- Strong interpersonal skills and the ability to build relationships with various stakeholders.

What We Offer:

- Competitive salary and benefits package.
- A dynamic work environment with opportunities for professional growth and development.
- The chance to be part of a leading organization in the transportation and logistics sector.

If you meet the qualifications and are ready to take on this exciting challenge, please submit your application, including your CV and a cover letter, to apply@emiratesrecruiter.com by 2024-09-05. We look forward to hearing from you!


Please inculde this job reference [31257-Personal Assistant] in the email when you send your application.

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